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General Administrator

We are recruiting a General Administrator to support office management, but more specifically to support the Sales, Finance and Purchasing functions at Ocean Yacht Systems in Christchurch, Dorset UK.

 

Roles and Responsibilities

SALES

  • Entering sales orders.
  • Entering job bill of materials.
  • Filing shipped off sales orders.
  • Assistance with any sales & marketing activities.

 

PURCHASING

  • Arriving purchase orders.
  • Expedite purchase orders.
  • Maintaining COSHH records.
  • Maintaining and filling PO certificates and associated paperwork / mill certificates.
  • Managing site maintenance records / equipment / inspection / service records, ensuring we know when things should be inspected and serviced.

 

FINANCE

  • Matching invoices to purchase orders.
  • Reconciling monthly expenses (Credit card statement reconciliations).
  • Assisting with monthly bank reconciliations
  • Posting Sales and Purchase Ledger Invoices to Sage.

 

GENERAL

  • Managing travel requirements for staff encompassing booking flights/accommodation etc.
  • Answering phone.
  • Ordering of stationary / provisions.
  • Other ad-hoc duties as required by the board of directors.

 

Work Experience Requirements

  • Good communicator (ask if you don’t understand things).
  • Excellent organisational skills.
  • Self motivated / like to keep busy.
  • Good telephone manner.
  • Good IT Skills and proficient with Microsoft Office/Internet/Email etc.
  • Ability to work under pressure and meet tight deadlines.
  • Willingness to work extended hours as and when the needs of the business dictate.
  • Good team player.

 

Additional Requirements

  • Possess own transport.
  • Willingness to travel both nationwide and internationally as required.
  • Extended/Additional hours may need to be worked as and when required to meet demand.
  • Preference to live within 20 mile radius of Christchurch / Bournemouth area (even if re-located).

 

How to apply. Please send your CV to Wayne Shatwell Managing Director - wayne.shatwell@oceanyachtsystems.co.uk or call +44(0)1202 596600.